WASEA - SASEA 2018 Conference; Let the Adventure Begin Graphic

Registration Fees | Cancellation & Refund Policy | Why Attend | SEE Training | Hotel Information | Community Service Project
What to Bring | Conference Schedule | Convince Your Boss | Submit a Program Proposal

Registration Fees


Conference registration includes: ONE admission to conference general and breakout sessions, plus all meals noted on the conference schedule.

Registration submitted now through March 1, 2018 $320
Registration submitted after March 1, 2018 $400
SEE Training Track A Registration $189
SEE Training Track B Registration $189

Conference registration payments are due by May 18, 2018.

Cancellation & Refund Policy
WASEA & SASEA hopes everyone who registers for the conference will be able to attend; however, WASEA & SASEA knows extenuating circumstances do occur. The WASEA Cancellation & Refund Policy will be followed to assure consistency.

Conference registrations canceled online on or before April 1, 2018, will be eligible to receive a refund minus a 25% processing fee. If you have not paid your conference registration by this date and are canceling, you will be billed the 25% processing fee.

Registrants canceling after April 1, 2018 will be responsible for the full amount due whether they have paid or not. If you fail to attend the conference after registering without officially cancelling, you will be liable for the full amount due whether you have paid or not.

Registrants unable to attend, and that did not cancel in a timely manner, may substitute another employee from their institution. We would ask that you notify us with that information as soon as it becomes available.

Why Attend
The WASEA – SASEA Annual Conference is unlike any other regional conference around. It offers all of the educational and professional development opportunities you need to be a successful Student Employment Professional and it is also three-days of pure fun and unique experiences to network and thrive within our profession.

Reasons to Attend WASEA – SASEA Conference

  • Network and make new professional friends.
  • Keep up with changing laws, regulations, and student employment strategies.
  • Listen to innovative speakers.

Student Employment Essentials (SEE) Training
SEE Training is comprised of two one-day, professional seminars that will teach you the skills critical to the success of every student employment professional as well as to your college or university’s student employment program. These "hands-on" workshops immerse participants in all aspects of running a successful student employment office and provide a framework for you to sharpen existing skills and acquire new ones.

Track A: Legal Issues in Student Employment

  • Employment Regulations
  • Developing Training Programs
  • Employment International Students
  • I-9's & W-4's
  • Interviewing & Selection

Track B: Job Development & Federal Work Study (FWS) in Student Employment

  • FWS - Program Management & Administration
  • FWS - Student Eligibility
  • FWS - Job Location & Development (JLD) Administration
  • Marketing your Student Employment Program
  • FWS - Allowable Employment
  • FWS - Off-Campus Programs
  • FWS - Community Service

Expert trainers will provide you with well-researched, practical information that you can apply immediately. You will receive a wide range of the most important student employment information, access to an expert, the opportunity to share information with colleagues, a training manual, and a Certificate of Completion.

Hotel Information

The Lodge at Whitefish Lake
1380 Wisconsin Avenue, Whitefish, MT – 406-863-4000
Four Diamond Award

Hotel Photos

Standard Bedroom
Standard Bedroom

Inspired by the grand lodges of the past, with all of the conveniences of the present, the Lodge is surrounded by mountains with the pristine waters of Whitefish Lake at the back door and all the amenities of a full-service resort. The Lodge is only minutes from downtown Whitefish, and less than a 30-minute drive to the scenic wonders of Glacier National Park.

Hotel Reservation Information
Reservations can be made online. Cutoff date for rooms is Wednesday, April 18, 2018. The group ID and password required for reservations follows:

Group ID: WASEA18
Password: Whitefish

The Lodge at Whitefish requires payment of the first night’s room and tax will be collected at time of booking to guarantee reservation. Remaining balance is due within 14 days of arrival, this amount will be deducted from credit card on file.

Hotel Room Rates
Room rates are per night and do not include applicable state and local taxes. The conference rates are as follows:

$126 – 2 Queen Beds, Viking Lodge
$126 – 1 King Bed Suite, Viking Lodge
$171 – 2 Queen Beds, Studio Suite, Main Lodge
$197 – 2 Queen Beds, Partial Lake View, Studio Suite, Main Lodge

The last day to reserve a room at the conference rate is Wednesday, April 18, 2018.

Getting Here
Whitefish is one of the most accessible mountain towns in North America. Glacier Park International Airport (FCA) is only 11 miles from town with direct flights on major airlines from Seattle, Salt Lake City, Minneapolis, Denver, Chicago, Atlanta, Las Vegas and San Francisco.

The Lodge at Whitefish Lake provides complimentary shuttle service for guests traveling via Whitefish Amtrak depot and the Glacier Park International Airport. Please schedule in advance with the front desk.

Community Service Project
Each year, WASEA and its members give back to the community by adopting a local charity and organizing activities to benefit it.


What to Bring

  • Items for the resource table (program manuals, handouts, marketing tools, etc.) that you want to share with other attendees.
  • Item(s) for the Silent Auction and/or items for the charity.
  • Business cards for networking with other attendees.

The weather in Whitefish in June has an average high temperature of 75 degree and a low of 45 degrees. Bring a light sweater for session rooms as they tend to be chilly.

Conference Schedule
The 2018 WASEA - SASEA Conference provides applicable training through a variety of relevant sessions geared towards the participant’s professional development.

Attending this conference provides the opportunity for professionals to learn and train with other administrators from a wide range of western and southern states and institution types. Professionals from 13 Western states and 13 Southern states come together to connect and collaborate on best practices, emerging trends and most importantly, to build lasting relationships. There is always a wide range of session topics.

Conference Highlights

  • Keynote Speakers
  • Engaging Sessions on topics such as Federal Work Study, Federal Regulations and so forth
  • Networking with colleagues that are in the same situations that you are in
Tentative Conference Schedule
Monday, June 4, 2018
9:00 AM – 5:00 PM SEE Training Track A
Tuesday, June 5, 2018
9:00 AM - 5:00 PM SEE Training Track B
Wednesday, June 6, 2018
7:00 AM - 8:00 AM Registration
8:00 AM - 9:00 AM Breakfast
9:00 AM - 10:15 AM Keynote Address - Conference Kickoff
10:30 AM - 11:45 AM Concurrent Sessions
12:00 PM - 1:45 PM Lunch & Community Service/Silent Auction Benefiting Charity
2:00 PM - 3:15 PM Concurrent Sessions
3:30 PM - 4:45 PM Concurrent Sessions
7:00 PM - 9:00 PM Welcome Dinner & Awards
Thursday, June 7, 2018
8:00 AM - 9:00 AM Breakfast
9:00 AM - 10:15 AM General Session
10:30 AM - 11:45 AM Concurrent Sessions
12:00 PM - 1:45 PM Lunch & Business Meeting
2:00 PM - 3:15 PM Concurrent Sessions
3:30 PM - 4:45 PM Concurrent Sessions
Evening Dinner - On Your Own - Join new colleagues for dinner at area restaurants
Friday, June 8, 2018
8:00 AM - 9:00 AM Breakfast
9:00 AM - 10:15 AM General Session
10:30 AM - 11:45 AM Concurrent Sessions
12:00 PM - 12:30 PM Wrap-up

The conference will begin at 8:00 AM on Wednesday, June 6, 2018 and will end on Friday, June 8, 2018 around 12:30 PM.

Convince Your Boss
3 Easy Steps to Convince Your Boss that the 2018 WASEA - SASEA Conference is the place to be.

As a student employment professional, you’re likely the only individual who runs the student employment program on your campus. As such, you understand that going to the 2018 WASEA – SASEA Conference, “Let the Adventure Begin,” ensures you are both informed and equipped with practical, ready-to-implement solutions to solve your campuses greatest student employment challenges. Below are a few steps to help you convince your boss.

Step #1: Stress the value of investing in your education – professional development opportunities like the 2018 WASEA - SASEA Conference, help you to stay up to date on new regulations, and best practices in the student employment realm.

Step #2: Complete the Request Letter – if your boss prefers a written request for your professional development, we took the liberty of getting that started for you to with the 2018 WASEA - SASEA Conference Letter Template. Feel free to tweak and customize as you see fit, but hopefully you’ll find this to be a great head start.

Step #3: Bring it All Home – You’ll leave the 2018 WASEA - SASEA Conference empowered, energized, and informed. Commit to a post-conference briefing with those on your campus who have a stake in student employment so that best practice and tactics can be shared. Implement those ready-to-use strategies and tools you acquired and solidify your reputation as a Rockstar Student Employment Professional!

2018 WASEA Call for Programs
Deadline: April 1, 2018

Do you know your stuff on student employment issues such as Federal Work Study, State Work Study, Funds Management, Federal Regulations and Legal Issues, Supervisor or Student Training, Marketing your Program, Program Administration, Evaluating your Student Employment Program, International Student Employment and others?

If so, we encourage you to share your knowledge and know-how with other student employment professionals at the 2018 WASEA - SASEA “Let the Adventure Begin”

Submit your presentation TODAY by filling out the 2018 WASEA - SASEA Conference Presentation Proposal form and submitting it to Desiree Noah, at by April 1, 2018.

Session Format
Breakout Session: These one-hour sessions can take various forms, from a single presenter or panel presentation. The length of one hour gives time for a more in-depth exploration of a topic.

Solution Room: The Solution Room is a powerful conference session, typically lasting 1 hour, which not only engages and connects attendees, but also provides peer-supported advice on their most pressing problems.

1.5 hour Workshop: This 1.5 hour in-depth, hands-on session is a combination of a Breakout session and a Solution Room.

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